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  • LOGIN: 
    • NEVER share your login with anyone.
    • Never put the password in an email to ANYONE, including Helpdesk.
    • Never write to helpdesk with both the login and password in the same message.
    • Let helpdesk know as soon as someone should no longer be admin for your country/chapter.  We will delete the login, and make any necessary password changes.

    • Do not retain lists of your country/chapter members longer than one month.
    • Always make sure your list is password protected, and not on google drive or any public drive.
    • ANYONE with access to members’ data (spreadsheet, paper list etc.) must have a confidentiality agreement on file. People who have submitted a form to global DA are tagged with “Confidentiality Signed” in the database.
    • Keep track of who you share spreadsheets with, even if they are lists on paper. Remind them that they are forbidden from using this information beyond DA purposes (membership check, phonebanking, voter registration). When they no longer need the spreadsheet have them return the list to you and, if relevant,  ask them to certify that they have deleted all copies of the data.

    • ALL email blasts (mass mailings) must be sent from Nation Builder.
      • This includes:  Monthly newsletters, event announcements, sub-group meeting announcements - ANYTHING that is not a response to an individual member question or email.
      • WHY:  This ensures that emails are only sent to current members, and not people who have changed their minds about membership - in DA, or your caucus.
    • As much as possible, write and/or reply to individual members from their member record in the database.
      If you must reply outside the database, try to use a DA address., Some programs will allow you to set up your info-* email address as a sending identity. 
    • If you receive replies from members in your own mailbox, delete the replies once they are no longer needed.

    • These requests need to be acted on within 48 hours. If a member asks to be deleted from the database, please ensure they aren't just moving to another country and want to be members there.   If they don't respond to your inquiry after 48 hours,  go ahead and delete them.  Make sure you no longer have any data on this person on your computer or email program.
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