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What is the purpose of an AGM?

  • To report on the past year to your membership, and discuss plans for the next.
  • To discuss and vote on changes to your bylaws (if there are any proposed changes). 
  • In odd numbered years, to hold elections for your country committee.

What regulations must you follow to hold an AGM

  • Provide a notice of the meeting time and date to all your membership. The schedule for the notice will be indicated in your bylaws.
  • Ensure you have a quorum (check your bylaws)
  • Take meeting minutes and submit these minutes to the International Secretary

Venue Arrangements

  • Set a date and time with your excom that allows ample notification time.
  • Look for a space that will hold your members comfortably and that will not be noisy.
  • Consider accessibility for all of your members.
  • Book your venue space. 
  • Confirm with the venue a week ahead of the event.

Agenda sample

Annual General Meeting of Democrats Abroad (insert country)

Date, timeThursday 20th October, 7.30 to 9pm


  1. Minutes of previous AGM 
  2. Chair’s report
  3. Secretary’s report
  4. Treasurer's report
  5. Bylaws discussion

Make it fun 

  • Bring in a speaker
  • Add refreshments and provide time for mingling 
  • Hold a fundraiser
  • Register voters
  • Welcome new members 
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